Help Center›Admin, Finance & Reports
How do I approve receipts?
For office teams · Updated October 26, 2026
Use this when your company requires approval for receipts and you review them.
Who can approve
People who approve timesheets or manage Project Costing can approve receipts. You can't approve your own receipt or mark it repaid. Another approver handles those.
Approve on the web
- Open Finance › Receipts.
- Select the Waiting for approval tile to list only waiting receipts.
- Open a receipt to check the photo, the total, and who it was for.
- Select Approve. To approve several at once, tick them in the list and select Approve in the bar above it.
Reject a receipt
- Open the receipt and select Reject….
- Enter a reason. They see it, fix the receipt, and send it again.
- Select Reject.
What approval changes
A waiting receipt shows but does not count. Once approved, a project receipt counts in that project's Project Costing and in exports. Approved receipts can't be edited.
Repay people
Receipts paid with someone's own money show in the To repay tile. Once repaid, select them and choose Mark repaid.
On the phone
Open More › Receipts. If you approve receipts, switch to To approve. Tap Approve, or tap Reject…, enter why, and tap Reject. To approve shows only when your company requires approval.