Help Center›Field Today & Mobile
How do I log a receipt and get paid back?
For field crews · Updated October 26, 2026
Use this when you bought something for work and need it costed, or paid back.
Where to log it
In the app, tap Receipt on the Today work card, or open More › Receipts and tap Add receipt. From Today, the receipt starts on the project you are clocked into.
Log a receipt
- Under For, pick Project or Office (people who work with clients also see Clients), then pick the project, office, or client.
- Tap Take photo, or choose from library. The app reads the receipt and fills what it can; check anything marked Filled from receipt · tap to edit.
- Check the Total and pick a Type.
- For supplies on a project, answer Supplies are: Used on this project or Restock the warehouse.
- Under Paid with, pick Company card, My money, Cash, or On account.
- Check the Date and Store, then tap Save receipt.
Getting paid back
Pick My money to be repaid. If your company requires approval, the form shows Your manager approves it, and the receipt counts as a cost and is repaid once a manager approves it. Owed to you shows what is still waiting. If a receipt is Rejected, the reason shows on it; use Edit and resubmit.
Your list
Mine lists your receipts by This week and Earlier, with statuses such as Waiting for approval, Approved, To repay, and Repaid. If you approve receipts, To approve shows the team's receipts with Approve and Reject. You can't approve your own.
Offline
A receipt saved without signal shows Saved on this phone · will sync, and the photo uploads when you are back online.
On the web
Open My Receipts in the sidebar for the same Owed to you, Mine, and To approve. Vehicle costs such as car washes and tolls are logged from the vehicle card on Today.