Help Center›Field Today & Mobile
How do I use vehicle checkout and check-in?
For field crews · Updated October 12, 2026
Use this when you drive a company vehicle. The Vehicle card on the Today tab handles checkout, gas, and return.
Check out a vehicle
- Tap Check out vehicle when you grab the keys.
- Pick the vehicle, then enter the starting mileage and fuel level.
- Attach the events you are driving to, so workers on those events are not prompted to check out another vehicle.
- Checkout needs a connection. If you are offline, reconnect or go back and record a reason to proceed.
Rented trucks
Rented trucks use the same card. Choose Rented truck instead of Fleet vehicle and record the rental company, the rental agreement, and the due-back time.
During the day
Keep one checkout active while you have the vehicle. Use Add gas to record fuel with gallons, price per gallon, and total. Attach the receipt photo; entries without a receipt are flagged for manager review.
Return the vehicle
Tap Return vehicle, enter the ending mileage and fuel level, and answer the condition checks such as Vehicle clean, Trash removed, and Issues to report. Ending mileage cannot be below starting mileage, and a large jump asks you to double-check the odometer. You must return the vehicle, or hand it off to a teammate who is clocked in, to finish ending your shift. A pending hand-off releases you even before your teammate accepts.
If no vehicle is available
The picker shows who has each vehicle in use. If your office truly has nothing available and it should, tell a manager.